A booking confirmation letter is required when you pre plan your stay at hotels for some event or occasion. Such letters are usually sent by hotel authorities to the guest with an assurance of fulfilling their request out forward at the time of booking. The agreement confirms important points such as name, arrival date, departure date, number of guest, tariff, type of room, number of rooms, package details, deposit details etc.
The letter has to be short and precise. It should directly start with informing about the confirmation along with cancellation and no-show polices of the hotel and other policies in case of visa reservation. We have chosen [mention the name of the banquet hall] banquet hall keeping in account the pandemic situation. And also rooms you wanted for your guests is also confirmed, and it is on the same floor. We also have services to arrange the dining area on the same floor and we can arrange as per your need.
We have received a payment of [mention the amount] from your end and we have taken it as an advance for your booking. We request you to send us a document proof before the booking dates so that all other necessary work is completed on time. Please provide us with anyone valid identity proof at the earliest. We will make all necessary arrangements keeping into account the hygiene and safety and security of each guest.
If there is anything else you want to add to the list please let us know so that we can make the arrangement. Any loss that may occur at the time of your event will not be covered by the management. We are requesting you, to submit Mention the details percent of the payment in advance to help us with the process. We look forward to welcome you on the special day, and also hope that your event will become successful. I am writing this letter as the manager of our guest house Mention the name and details located near Mention the details to let you know that, your request for the booking of Mention the details rooms on the day of Mention the details has been approved by our higher authority.
The reservation has been made from Mention the details to Mention the details for your successful completion of the event of your company Mention the details regarding Mention the details.
Your credit card will be charged for the total amount of Mention the details which is including all the sales and service taxes. If you want to cancel the booking you are requested to inform us before the date Mention the details.
We, [Name Of The Hotel] are grateful to you for giving us the opportunity to serve you in your vacation. Your check-in date will be [Date] and check-out date will be [Date].
Further reservation details are the followings. There are certain rules in our hotel. You are requested to follow the following rules to avoid inconvenience during your vacation. We will definitely try to make your vacation memorable.
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